Coding Clarified Medical Coding Apprenticeship Employer FAQs

Paid for Performance and On-the-Job Training Program FAQ

The Coding Clarified Medical Coding Apprenticeship Program is designed to create a structured pathway for individuals to enter the medical coding workforce while gaining real world experience.

Registered through the U.S. Department of Labor, this program combines formal medical coding education with supervised on the job training. Apprentices learn while they work, gain valuable experience, and move toward becoming fully employable medical coders.

Below are some of the most common questions employers and workforce partners ask about the program.

Are First Year Apprenticeship Programs Eligible for Paid-for-Performance Funding?

Yes.

First-year apprenticeship programs can qualify for Paid for Performance funding if they demonstrate key program elements, including:

• Employer participation

• A registered apprenticeship structure

• Documented apprentice employment

• Measurable milestones such as retention or hours worked

Outcome payments are typically tied to employment retention milestones, such as 90 days of employment.

How Long Does the Apprenticeship Last?

Specifically, the Coding Clarified Medical Coding Apprenticeship includes two primary components.

Generally, the program lasts approximately 50 weeks for full-time apprentices.

During this time, apprentices gain both technical coding knowledge and real workplace experience.

When is the Paid for Performance Incentive Earned?

Coding Clarified provides a $2,000 Paid for Performance incentive when:

• An employer hires the apprentice

• The apprentice remains employed for at least 90 days

This milestone confirms both successful placement and job retention, which are key indicators of apprenticeship success.

What Happens if an Apprentice Drops Out?

Participant attrition does not negatively impact the program as long as proper documentation is maintained.

Programs simply need to document reasonable attempts to maintain communication with the participant, such as:

• Phone calls

• Text messages

• Emails

• Attempts to re engage the participant

As a result, these records show that the program made appropriate support efforts.

When proper documentation exists, no financial penalty occurs.

What is a Reverse Referral?

A reverse referral occurs when an employer already has candidates they would like to hire.

In this model:

1. To begin with, the employer identifies candidates they want to hire

2. Then the candidate registers in the apprenticeship program

3. At the same time, employment begins immediately

4. Paid for Performance incentives apply once the candidate reaches 90 days of employment

As a result, this structure allows employers to:

• Hire quickly

• Participate in the apprenticeship program

• Access outcome-based incentives

How Much Incentive Can Employers Receive?

Coding Clarified provides a $2,000 incentive per apprentice who remains employed for at least 90 days.

Example Incentive Scenarios

These incentives help employers offset training costs while building a skilled coding workforce.

What Percentage of Coding Clarified Students are Workforce Funded?

Approximately 97 percent of Coding Clarified enrollments are funded through workforce development programs.

This includes strong alignment with efforts such as:

• Workforce Innovation and Opportunity Act (WIOA) programs

• Local workforce development boards

• Apprenticeship initiatives

Overall, this workforce partnership model helps expand access to medical coding careers.

Does Coding Clarified Already Have a Talent Pipeline?

Yes.

Coding Clarified also maintains an active pipeline of students progressing toward employment.

Consequently, these individuals are developing coding skills and experience and may represent immediate hiring opportunities for employers.

What Role Does Coding Clarified Play?

Coding Clarified provides several key components of the apprenticeship program, while employers provide on-the-job training and supervision.

Coding Clarified Responsibilities

• Related Technical Instruction (RTI)

• Candidate preparation and screening

• Apprenticeship program administration

• Employer coordination and documentation

Employer Responsibilities

• Provide On-the-Job Training (OJT)

• Supervise apprentices

• Offer mentorship and guidance

• Provide employment opportunities

This partnership ensures apprentices gain both education and practical coding experience.

How to Become an Apprenticeship Employer Partner

1. Contact us to talk through your hiring needs and how many apprentices you can host.
2. Sign the employer agreement and name a journeyworker mentor for each apprentice. Note that the program uses a 1 apprentice to 1 journeyworker ratio.
3. We handle the paperwork: U.S. Department of Labor registration, RAPIDS reporting, and compliance tracking.
4. Apprentices start on-the-job training while Coding Clarified delivers the related technical instruction.

As an ETPL listed provider in 30+ states, our related instruction may be grant funded for qualifying apprentices. Learn more about our Registered Apprenticeship programs. EMS agencies should also read how EMT and paramedic apprenticeships work and workforce funding for EMS apprenticeships.

What is the Ultimate Goal of the Program?

The goal of the Coding Clarified Medical Coding Apprenticeship is for participants to:

• Complete 2,000 hours of On-the-Job Training

• Complete 144 hours of Related Technical Instruction

• Finally, gain the real-world experience needed to become fully employable medical coders

By combining education with employment, the program helps create a sustainable pipeline of skilled medical coding professionals for healthcare organizations.

Contact Janine@codingclarified.com

​Dept of Labor Apprenticeship Program 

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